What is the Leucan 12-Hour Ski Challenge?
The Leucan 12-Hour Ski Challenge is an annual fundraising activity for skiers and snowboarders. Each team of four must raise $400 in donations for Leucan. It is the total amount raised by the team and not by the individuals that allows the team to participate to the Challenge. Each team member must do a minimum of one descent per hour for 12 consecutive hours (from noon to midnight). This Challenge is a friendly activity for the whole family and for skiers and snowboarders of all ages
When does the Leucan 12-Hour Ski Challenge take place?
Saturday March 20, 2010 at Ski Bromont and on Saturday March 13, 2010 for all other sites (Ski Chantecler, Stoneham Mountain Resort, Mont Cascades, mont Lac-Vert and Mont-Vidéo).
Can we do all our descents consecutively?
No, all team members must pass by the control station at least once every hour for 12 consecutive hours.
Is there a minimum age to participate?
No. For all children under the age of 12, the Challenge is considered completed after a participation of 6 consecutive hours between noon and 6 p.m. (6 descents). For those under the age of 16 , a parent or caregiver must sign a release form and hand it in on the day of the Challenge. Without this signed form, the child will not be allowed to participate.
What are the basic rules, regulations and information?
- Group departure: noon
- Last descent: between 11 p.m. and midnight
- Participants have access to all slopes.
- The team who raises the most money wins a prize.
- Each team who completes the Leucan 12-hour Ski Challenge can participate to the draw and win a prize.
- Participants who get injured during the Leucan 12-hour Ski Challenge and who must abandon the Challenge are withdrawn from the competition and are no longer eligible for the draw.
- All donations collected by the team (minimum of $400), must be submitted by 1 p.m. or done online (at www.12hourski.com).
- A participant cannot be replaced in the team.
- Participants must use the ski-lift assigned for the Leucan 12-hour Ski Challenge.
- Teams made up of Leucan employees are not eligible for the draws.
- The team, who has collected the most donations, therefore having already won a grand prize, is not eligible for the participation draw involving all teams having completed the Challenge.
- If the team who wins the travel prize includes a minor (under the age of 18 years), the prize will be attributed to his or her legal tutor.
- The Leucan 12-hour Ski Challenge is a friendly and not a competitive challenge.
- No abusive consumption will be tolerated.
- No race between participants.
How can I register to the Leucan 12-hour Ski Challenge?
You have three options.
- By filling out the online form (www.12hourski.com).
- By downloading the form and sending it by mail or fax to the Leucan regional office of your chosen mountain.
- By contacting the Leucan regional office of your chosen mountain.
Once I have registered, what happens next?
If you register online, you will receive a confirmation email with your user name and password allowing you to invite your friends, family and colleagues to give via email. In addition, we will contact you to give you access to donation forms. If you send us your registration form by mail, a written confirmation, accompanied by donation forms, will be forwarded to you. In addition, we will contact you to confirm your team number.
Must my 3 friends be found prior to registering?
It is preferable, but if you are convinced that you will find the 3 other members of your team, you can register immediately. When your team-mates are confirmed, ask them to register under your team number on www.12hourski.com. They can track your team by searching by team number or by surname of the participant.
Is it possible to register if we are alone?
Yes but do not register online, contact the Leucan representative of your regional office to see if others have registered alone. However, we might not be able to find people to complete your team.
How do I know if someone has already registered in my team?
In the section ”Search for a participant or a team’’, located on the right of each mountain’s page on www.12hourski.com, type the name of other participants or your team number
Must we already have our $400 minimum to register?
No, after you register, a Leucan representative will contact you and will give you access to donation forms. These forms will allow you to raise funds for your team. You will be able to solicit your friends, family and colleagues via email by forwarding the hyperlink of your personal www.defiski.com page (this hyperlink will be sent to you upon registration).
Can I switch teams?
No. However, if you make a mistake while registering, contact the appropriate Leucan regional office and they will make the correction.
What do I do if I can no longer participate?
Inform Leucan immediately as well as the team members so that they may find a replacement. You must return all your fundraising forms to Leucan along with all collected donations.
We are a large group and wish to register, how should we proceed?
You must create teams of four and register by team.
What are the fundraising forms for?
They are very important, both for you and for Leucan. They allow you to keep track of all your donations. They also allow Leucan to issue tax receipts, which will only be done if the information for each donor is complete (name, address, amount of donation, method of payment). Do not write donations received online on this form.
Can I make copies of the donation form?
No, this form must not be photocopied or destroyed. All unused or damaged forms must be returned to Leucan as each form is numbered. To obtain additional forms, contact the Leucan regional office.
How should we proceed with the loose change we collect?
In order to facilitate and accelerate the process, you can count and roll the small change, deposit it in your personal account and make a cheque payable to Leucan.
Must I return all downloaded donation forms?
Yes, it is important to return all donation forms so that Leucan may issue income tax receipts.
When must I give my donations?
All donations must be given on the day of the Challenge. Donations received after the Leucan 12-hour Ski Challenge (as well as donation promises) can be given to Leucan in person or forwarded by mail to your regional office.
Who do I make the cheques to?
Leucan
On the day of the event, will I know how much I have raised online?
Yes, because the online donations of the defiski.com website will close temporarily to allow Leucan to compile this data. This temporary shut down will be from noon on March 12 (with the exception of the participants of Ski Bromont who can obtain online donations until noon on March 19) and reopen at noon the day of the event. Take note that the amounts received following the event will not be compiled for the grand prize draws.
When can donors expect to receive their tax receipts?
For all donations made by cheque or cash, receipts will be issued the months following the event. For all donations done online, the tax receipts are issued immediately.
Can donors expect tax receipts for donations below $20?
Yes, but on request only.
Until when can we register or make online donations?
Online registrations and donations are possible until noon the Friday preceding the event (Friday, March 12 except for the Ski Bromont participants who will have until March 19, 2010). Online donations will be accepted again at noon the day following the event. Take note that these donations will not be compiled for the prize offered to the team having collected the largest sum per mountain.
Can I place a donation box at my office and can the donors receive tax receipts?
Leucan can provide you with donation boxes, as long as the boxes are placed in a secure and supervised area. Donors who drop money into the box are not eligible to tax receipts.
How are the funds raised used?
The funds raised will be used to allow generous contributions to clinical research, which further increases the chances of recovery, and to provide the many services offered to cancer-stricken children and their families: welcome, emotional support and follow-up, financial assistance, massage therapy, hosting and support services in playrooms, socio-recreational activities, school life services as well as end-of-life and bereavement follow-up services.
Are there some reserved or mandatory ski slopes for the Challenge?
There is a reserved ski-lift and a control station where you must present yourself each hour but you can choose the slopes for the descents.
When must I give the funds raised, other than those obtained online?
On the day of the event, when you register.
If I am a participant and wish to make a donation for my own fundraising campaign, can I receive a tax receipt?
The amount eligible for a participant-donor’s tax receipt will be calculated following the event based on the value of the advantages received by the participant. The regional office will have to deduct the value of all that the participant received from the amount of the personal donation. This amount can only be calculated after the event, corresponding to the number of participants.
Can we be replaced during the Challenge?
No, the four skiers or snowboarders who begin the Challenge must complete its 12 hours in order to be eligible for the grand prizes.
What must I do when I arrive on site the day of the event?
We recommend that you first gather the 4 members of your team and present yourselves together to the registration area where you will be asked to sign a release form (the procedure will be accelerated if you bring your printed and duly filled form with you). A corridor will lead you to the registration area where you will hand in your release form, money and donation form(s). In exchange, each participant will receive a ski pass, identification number and a small gift.
Is there a reserved area for the Leucan 12-hour Ski Challenge participants?
Yes
On the day of the Challenge, is the mountain open to all skiers?
Yes. You will be identified with a number.
Does the Challenge take place regardless of the weather conditions?
Yes, the Leucan 12-Hour Ski Challenge will take place regardless of the weather conditions and will not be postponed. In case of rain, we recommend you bring a change of clothes.
Must I plan for meals?
Each site will provide you with various snacks in the reserved area along and one meal. You might want to plan for additional snacks/meals. The information will be confirmed the weeks preceding the event.